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Remote Executive Assistance Services

AN INNOVATIVE PARTNERSHIP
TO HELP YOU ACHIEVE MORE

 
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OUR CLIENTS

ENTREPRENEURS LAUNCHING OR
EXPANDING A BUSINESS

OUR APPROACH

Starting a new business is exciting, yet requires extreme dedication and commitment. During the beginning stages of a new venture, an Entrepreneur is often the only one managing the entire company: meetings, marketing and operations. As the workflow increases and the business expands, it's invaluable to have a dedicated assistant to build a strong company foundation.

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Maxwell Agency helps you maximize your company growth and opportunities. Save time and overhead costs with unprecedented support from an administrative partner who will manage your meetings, calendar and travel. We can assist with expansion logistics such as: recruitment, implementing systems, managing vendor relations, scouting, setting up work-spaces, and billing management.

Onsite assistance available upon request. All engagements are fully confidential.

 

 

EXECUTIVES TRANSITIONING INTO RETIREMENT

OUR APPROACH

Retiring from a company role doesn’t equal retiring from the profession. Many executives remain active in various organizations and business ventures, as an advisor, board member, or investor. The need for administrative support might be even greater as the company resources are no longer available.

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Maxwell Agency manages scheduling, calendar appointments, and travel plans. We oversee your busy calendar so that you can stay focused and organized. Whether you’re flying across the country or around the world, we guarantee a seamless travel experience, providing the best and most cost efficient options, giving you the security of a smooth and enjoyable journey.

Onsite assistance available upon request. All engagements are fully confidential.

 

EXECUTIVES
GOING THROUGH A LIFE CHANGING EVENT

OUR APPROACH

A life transition such as a divorce, can be extremely overwhelming—we are here to help you get through it. From a major move to long-term planning, help with logistics and operations can make all the difference.

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Our Maxwell Agency membership subscription provides flexible and efficient solutions during a time of adjustment. We can assist you in finding and setting up a new home. This is especially valuable when children are involved, helping to create a safe and warm space during a stressful shift in their lives. We also help with sourcing, interviewing and hiring new staff, which can be challenging and time-consuming. Our team has the experience and expertise to recruit reliable staff and child care to best meet your family’s needs. Additional services can include managing external meetings and overseeing document execution.

Onsite assistance available upon request. All engagements are fully confidential.

 
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WE ARE COMMITTED TO HONORING YOUR TIME, TRUST & PRIVACY

Maxwell Agency is a premium professional service for individuals seeking a trustworthy, experienced, and reliable executive assistant. Dedicated administrative support will be rendered remotely, through a virtual one-on-one working relationship. We pride our business on top-level discretion, efficiency, and expertise—quality partnership custom-suited for you and your business.


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KAYLA DOLE
FOUNDER

Kayla Dole is an entrepreneur on a mission to help you achieve more. She has over 12 years of experience supporting professionals from recording artists to CEOs. Familiar with both the uniqueness of the Los Angeles market and the fast pace of New York City, she knows how to manage the unmanageable.

Kayla started her career in Los Angeles as a Business Manager in the entertainment industry, partnering with A-list producers, writers, actors, active and retired athletes, and high net worth individuals on achieving their goals. Relocating to New York City and working alongside C-Level executives in the finance and tech industries, such as KKR and Compass, was a great opportunity to evolve her portfolio.

She brought her business acumen back to Los Angeles to launch Maxwell Agency — a premium solution for best-in-class assistance services.


MAXWELL AGENCY WAS FOUNDED TO BRING YOU VALUE & EFFICIENCY

 
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MONTHLY MEMBERSHIP

During our initial consultation, we will assess your administrative needs to best match the level of support. Our goal: to save you money and time while delivering best-in-class executive assistance and concierge support.

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MEMBERSHIP POLICY

  • 4 month minimum commitment

  • Billed monthly starting on the date the client contract is signed

  • An auto debit payment will be automatically processed the beginning of each month

  • Upon completion of the 4 month period, membership is automatically renewed for 6 months 

  • To cancel, client must submit request 30 days in advance to ensure proper transition

All engagements are fully confidential.

STANDARD

$1,500
Executive Assistance: 16 hours 
Concierge Support: 2 hours

EXECUTIVE

$2,000
Executive Assistance: 24 hours 
Concierge Support: 3 hours

PREMIER

$2,500
Executive Assistance: 32 hours 
Concierge Support: 4 hours

EXCLUSIVE

$3,000
Executive Assistance: 40 hours 
Concierge Support: 5 hours

 
 
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EXECUTIVE ASSISTANT SERVICES

CALENDAR MANAGEMENT

SCHEDULING MEETINGS

Manage Business Meetings 
Manage Personal Appointments
Update Existing Meetings — resolve scheduling conflicts
1:1 Calendar Review on a Recurring Basis

COORDINATING MEETINGS

Executive Preparation 
Meeting Preparation — organizing meeting rooms and catering

DOMESTIC & INT’L TRAVEL

BUSINESS AND PERSONAL

Process Travel Documents — visas, passports
Research, Plan and Book Itinerary — accommodations, airfare, etc.
Monitor and Adjust Trip Changes
Oversee Trip — start to finish

LUXURY TRAVEL

Leisure Travel
VIP Accommodations
Private Aviation
Luxury Yachts

BILLING MANAGEMENT

BUSINESS AND PERSONAL

Manage Business and Personal Accounts Payable
Process Payments 
Bank Accounts Reconciliations
Credit Card Reconciliations
Medical Insurance Claims
Assistance with Investments — capital calls, subscription agreements
Work in Close Liaison with Financial Contacts — investors, bankers
Payroll Processing 

Business Projects

Research
Marketing Materials
New Office Set-up and Relocation
Implementation of New Systems — payroll and benefits, IT, CRM
Vendor Management 
Billing Management
Expense Reports


CONCIERGE SUPPORT

SPECIAL REQUESTS

CAN INCLUDE BUT ARE NOT LIMITED TO:

Restaurant Reservations                              
Personal Appointments
Online Purchases and Deliveries
Buy or Lease A Car
Gifting
Research
Track Travel - Tax Purposes

Onsite assistance available upon request.


SERVICE ADD-ONS

Personalize your membership by adding any of the following administrative services.

Bookkeeping

Bank Accounts Reconciliations
Credit Card Reconciliations
Generate Monthly Operating Statements
Accounts Payable
Accounts Receivable
Payroll Processing
Sales & Income Tax Preparation 
Bookkeeping Clean Up

Event Management

Plan Logistics
Budget Event
Liaise with Vendors
Implementation
Birthday Parties
Holiday Events
Social Outings
Corporate Retreats

Life Transition: Divorce

Coordinate Logistics
Household Calendar Management
Temporary Housing
House Hunting to Buy or Lease
Home Furnishing and Decor
Manage Staff Hiring and Training
Accounting Separation
Asset Inventory
Interface with Principals

Life Transition: Relocation

Plan Logistics
Manage Budget and Expenses
Hire and Manage Vendors for Relocation
Packing and Unpacking Services
Storage
Moving Company
Vehicle Transportation
Temporary Housing
House Hunting to Buy or Lease
Coordinate Travel

Real Estate Management

Plan and Manage Logistics for Buying and Selling
Assistance with Financing
Construction and Remodeling
Interface with Contractors
Manage Budget
Oversee Change Orders

Estate & Staff Management

Oversee Property Maintenance 
Staff Hiring and Training
Manage Household Staff and Operations
Review and Approve Staff Payroll and Expenses
Manage Vendor Relationships

 
 
 
 
 

REQUEST A CONSULTATION

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You can also contact us at: info@maxwell.agency.

 
 
 
 
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